Tank truck to marine vessel - Oil transfer

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Appendix B: Fuel Transfer Safety Checklist

B.C. Coastal Marina Facility and Operating Standards Contingency Plan Guidelines

Although this planning guideline is intended for fixed-site facilities, it may be useful in developing a plan for mobile operations.

Introduction

These Contingency Plan Guidelines have been prepared by the Canadian Petroleum Products Institute (CPPI) and provide a framework from which to prepare a site-specific contingency plan.

A contingency plan is likely the most valuable tool to be employed in response to an accidental discharge. Prior knowledge of just how one will react to a given circumstance is essential to achieve an efficient and effective response to an accidental discharge. A good contingency plan provides that knowledge.

Your Own Plan

During an emergency there is no time to plan strategy, locate equipment, identify contacts etc. These must be pre-determined and contained in the contingency plan.

The plan must be updated annually in order to:

The value of any contingency plan is limited by its practical application at a facility. Even the best contingency plan will be of no value during an emergency if employees are not familiar with it. The three key factors, with regard to contingency plans, are as follows:

Responsibility

The operator/owner of each facility must ensure that a contingency plan is developed and maintained. The petroleum suppliers may also provide assistance. The operator/owner is also responsible for testing the procedures specified in the plan. Actual testing of the plan via a spill scenario is the only way to identify possible defects in the plan. To discover that planned response actions are impractical or impossible during an actual event could be disastrous.

In the aftermath of a discharge, regulatory authorities will focus not only on the cause of the spill but also on the response of the responsible party. A functional contingency plan will facilitate a good response and this will help establish that the responsible party has acted in the correct manner.

If the responsible party is deemed to have acted correctly/responsibly, then the likelihood of prosecution is lessened.

Hotline

Although each contingency plan must be developed on a site specific basis, all those prepared for B.C. Coastal Marinas must include the Provincial and Federal 24-hour Spill Reporting Hotline numbers which are:

The local Department of Fisheries and Oceans (DFO) phone number should also be included.

Significant time and effort is required to develop a sound contingency plan, however, the benefit it affords during an emergency may save you thousands of dollars in clean-up and remediation work and prevent untold environmental and property damage.

Supplement to Plan

A good supplement to a contingency plan are the Emergency Procedures/Emergency Contact posters available from most major oil companies. A number of posters prominently displayed throughout the facility is beneficial.

NOTE

The posters are not to be used as an alternative to a contingency plan

Guidelines For Site-Specific Contigency Plans Plan

Activation/Notification Procedures

In General, this section should include a brief sequential activation procedure, operational 24 hours per day, outlining the chain of command. The first page (preferably one page only) should cover:

This procedure must identify:

Notification/Contact Resource List

This resource list must include the following:

Internal
External
Site Location Map

A site map will be prepared indicating high risk areas. The site map will identify the following:

Pre-Determined Protection/Containment/Clean-Up Procedures

With regard to the aforementioned high risk areas, specific procedures must be in place to protect:

  1. People
  2. Environment
  3. Property

This is accomplished by preparing the following:

These well planned procedures will determine specific response strategies that will:

Identify the following:

NOTE

All resources must then be provided and pre-arranged for these strategies and verification of all resources and communications identified in the contingency plan.

Resources

Include and inventory of all specific, pre-arranged and verified, available resources required for the total site plan. This should include specific contacts for:

All on-site equipment will be well maintained and must be checked, as appropriate, on a regular basis. Defective or missing equipment will be replaced immediately.

A preventative maintenance schedule for all equipment will be developed, published and adhered to.

Schedules for and records of all preventative maintenance, inspections and replacements will be recorded in the contingency plan.

Disposal

The overall plan will include information on disposal options.

Reporting

Depending on the severity of a release and degree of concern, government agencies may require post-reporting in addition to initial notification (see "General" section page 1). The following minimum post-response information must be completed by the designated representative:

Minimum Activities Supporting the Plan

Training

Training requirements will be reviewed by the site-designated representative on an ongoing basis. All employees will receive a minimum of training including the following:

The designated representative at the location will be responsible for the following:

Exercises/Testing and Investigation Follow-Up

The site/ship will conduct a simulation exercise which tests the plan, or high risk areas within the plan, at least once a year.

Prior to the exercise, a written evaluation of the plan will be made including perceived shortfalls.

Shortfalls will be corrected and modifications made to the plan no later than 30 days after the exercise.

A written update will identify corrections made to the plan, the date the corrections were made and then the new information will be filled into the existing plan.

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