Canadian Coast Guard Agency 2010–2011 Year End Report

4.0 Services by Program Activity and Sub-activity

4.1 Aids to Navigation

A. General Commitment

2010-2011 - Commitment
Develop standard agreements with service providers to define roles and responsibilities.
  • Lead: DG, MS
  • Criteria: Green
  • Results Achieved/Status: Developed agreements between the Aids to Navigation program and its service providers defining each group’s respective roles and responsibilities.

B. Key Initiatives

Aids to Navigation of the 21st Century - 2010-2011 - Commitment
Complete the modernization of the five remaining aids to navigation directives.
  • In response to: AG
  • Lead: DG, MS
  • Criteria: Green
  • Results Achieved/Status: Completed the modernization of the aids to navigation directives.
Review of Lightstation Services - 2010-2011 - Commitment
Support the work of the Senate Standing Committee on Fisheries and Oceans on the review of lightstation services.
  • Lead: DG, MS
  • Criteria: Green
  • Results Achieved/Status:

    The Senate Standing Committee on Fisheries and Oceans issued a report in December 2010 on their review of lightstation services.

    The CCG support in the development of the report involved in the provision of information and query responses in a timely manner.

4.2 Waterways Management Services

A. General Commitments

2010-2011 - Commitment
Update the engineering guidelines for the design, maintenance and utilization of commercial channels.
  • Lead: DG, MS
  • Criteria: Red
  • Results Achieved/Status: CCG's engineering guidelines are based on the international guidelines from PIANC (the World Association for Waterborne Transport Infrastructure) which were to be revised in 2009 but issuance is late; as a result the update of the CCG engineering guidelines were not able to be updated as planned. CCG will continue to participate on the PIANC committee in charge of revising the PIANC guidelines in order to contribute to their completion.
Complete and implement two national directives on surveys and dredging services.
  • Lead: DG, MS
  • Criteria: Green
  • Results Achieved/Status: Developed agreements between the Aids to Navigation program and its service providers defining each group’s respective roles and responsibilities.

B. Key Initiative

Post-Panamax Study, St. Lawrence River - 2010-2011 - Commitment
Analyze the recommendations of the risk assessment report, in collaboration with Transport Canada and clients.
  • Lead: AC, QC; DG, MS
  • Criteria: Green
  • Results Achieved/Status: The risk assessment report on the Post-Panamax was completed during the summer 2010. CCG and TC analyzed the recommendations in the report and made a joint decision. The government's views with regard to the arrival of Post-Panamax ships in the St. Lawrence waterway were established and communicated.

4.3 Marine Communication and Traffic Services (MCTS)

A. General Commitment

2010-2011 - Commitment
Develop a Service Level Agreement (SLA) with ITS support for the maintenance of MCTS systems.
  • Lead: DG, MS
  • Criteria: Yellow
  • Results Achieved/Status: Work continues on a draft Service Level Agreement in order to align resources and the level of support required to deliver services on target.

B. Key Initiatives

NAVAREAs - 2010-2011 - Commitment
Start initial satellite test transmissions of navigational safety information for the two NAVAREAs.
  • Lead: DG, MS; DG, ITS; AC, C&A
  • Criteria: Green
  • Results Achieved/Status: Satellite test transmissions of navigational safety information for the two NAVAREAs began on July 1, 2010.
Canada Shipping Act, 2001 - 2010-2011 - Commitment
Implement the new Northern Canada Vessel Traffic Services Zone Regulations, once approved.
  • Lead: DG, MS
  • Criteria: Green
  • Results Achieved/Status: The Northern Canada Vessel Traffic Services Zone Regulations (NORDREG) were approved, published in the Canada Gazette Part I on February 27, 2010 and implemented on July 1, 2010.
Marine Communications and Traffic Services Technical Training - 2010-2011 - Commitment
Implement a refresher course for existing Marine Communication and Traffic Services Officers.
  • Lead: DG, MS; ED, CCGC
  • Criteria: Green
  • Results Achieved/Status: Developed competency profiles, and delivered a refresher course for existing MCTS Officers.

4.4 Icebreaking Services

A. General Commitments

2010-2011 - Commitment
Review the maritime industry’s icebreaking requirements, and amend the Icebreaking Levels of Service, as feasible and appropriate, in consultation with clients.
  • Lead: DG, MS
  • Criteria: Yellow
  • Results Achieved/Status: CCG held a meeting with the maritime industry stakeholders in June 2010 to discuss their requirements. A document was drafted to address main concerns and shared with the industry for their comments. Adjustments will be made where possible and the new agreement will be implemented for the 2011-2012 ice season. The agreement will be renewed every 5 years.
Renew and amend, as appropriate, the Ice Information Services Partnership Agreement (IISPA) with the Canadian Ice Service (CIS).
  • Lead: DG, MS
  • Criteria: Yellow
  • Results Achieved/Status: CCG has worked jointly with Canadian Ice Services on the renewal of the Ice Information Services Partnership Agreement (IISPA). A working draft is near completion after which approval of the IISPA by CCG (DG, Maritime Services) and CIS (DG, Weather and Environmental Prediction and Services) will follow. The agreement is renewed every 5 years.

4.5 Search and Rescue Services (SAR)

A. General Commitments

2010-2011 - Commitment
Identify software system requirements, in partnership with the Department of National Defence (DND), for SAR Mission Management System (SMMS) and Système Informatisé SAR (SISAR) improvements.
  • Lead: DG, MS
  • Criteria: Yellow
  • Results Achieved/Status: Discussions on software system requirements between CCG and DND have commenced and will continue into the coming year. A draft statement of requirements for maritime SAR system has been developed and will be reviewed further with DND in the coming months.
Develop a National Standard Operating Procedures document based on the International Aeronautical and Maritime SAR (IAMSAR) Canadian supplement (Volume IV).
  • Lead: DG, MS
  • Criteria: Red
  • Results Achieved/Status: The draft National Standard Operating Procedures (SOP) document is underway. It has not been completed as the focus to date has been the completion of the updated IAMSAR Canadian Supplement (Volume IV). The SOP is expected to be completed by December 2011.

B. Key Initiatives

Search and Rescue Needs Analysis - 2010-2011 - Commitment
Implement the approved 2010-2011 recommendations of the Search and Rescue Needs Analysis.
  • In response to: AG; A-Base
  • Lead: DG, MS
  • Criteria: Yellow
  • Results Achieved/Status: A majority of the 2010-2011 approved recommendations are either underway or completed.
Search and Rescue Capability - 2010-2011 - Commitment
Assess the workload review recommendations, and develop an action plan to implement appropriate measures.
  • Lead: DG, MS
  • Criteria: Green
  • Results Achieved/Status: A short-term funding measure to address the workload recommendations has been identified and implemented. Longer-term options are expected to be presented to senior management for approval in Fall 2011.

4.6 Environmental Response Services

A. General Commitments

2010-2011 - Commitment
Add new resources and strategic capacity to the program.
  • Lead: DG, MS
  • Criteria: Green
  • Results Achieved/Status: To increase the strategic capacity of the program, the CCG Environmental Response Branch was created and a new strategic capacity added.
Revise and implement a National Environmental Response Strategy, including the engagement of federal partners.
  • Lead: DG, MS
  • Criteria: Yellow
  • Results Achieved/Status: The CCG National Environmental Response Strategy was revised in 2010-2011 and implementation has begun. Federal partners were engaged during the revision through the newly created Interdepartmental Marine Pollution Committee.

B. Key Initiatives

Health of the Oceans - 2010-2011 - Commitment
Complete the distribution of ER equipment packages in the Arctic.
  • Lead: AC, C&A
  • Criteria: Green
  • Results Achieved/Status: The region has delivered all Environmental Response equipment packages to the Arctic.
Brigadier General M. G. Zalinski - 2010-2011 - Commitment
Implement the action plan, subject to approval by CCG senior management and resource capacity.
  • Lead: AC, Pacific
  • Criteria: Green
  • Results Achieved/Status: A technical assessment of the vessel was completed in February 2011. As directed by CCG senior management, and as part of the ongoing technical assessment, a marine engineering salvage company was contracted to assess the integrity of the vessel. The results of the technical assessment are being analyzed and will be used to update the Option Paper and determine the details of the action plan.

4.7 Maritime Security

A. General Commitment

2010-2011 - Commitment
Develop the document CCG’s Contribution to Maritime Security
  • Lead: Deputy Commissioner (Operations)
  • Criteria: Green
  • Results Achieved/Status: Maritime Security finalized the draft, with input from colleagues in Maritime Services and Fleet. The document has now been completed and approved by the Commissioner. A distribution plan is being developed.

B. Key Initiatives

Automatic Identification System (AIS) - 2010-2011 - Commitment
Complete the AIS project as per the initial project plan and ensure full operational capability of the system.
  • Lead: DG, ITS
  • Criteria: Yellow
  • Results Achieved/Status: To date, 100% of the AIS base-stations are installed and an interim software contract solution is currently in place. AIS shore infrastructure has been integrated within Marine Communications & Traffic Services Centres (MCTS) and, to date, 19 MCTS Centres and 113 radio-sites across Canada (excluding the Arctic) have been fitted with AIS systems. AIS position data is currently being forwarded to the MCTS centres and to DND on both Coasts. Full AIS support in the Regions is now scheduled for October 2011.
Implement national AIS support in the regions.
  • Lead: ACs
  • Criteria: Yellow
  • Results Achieved/Status: As there have been several delays in implementing the full AIS solution, factory acceptance (full operational capacity) is not scheduled until September 2011, with full AIS support in the regions scheduled for October 2011.
Long Range Identification and Tracking System (LRIT) - 2010-2011 - Commitment
Fully implement LRIT nationwide.
  • Lead: Deputy Commissioner (Operations)
  • Criteria: Green
  • Results Achieved/Status: LRIT has been fully implemented nationally.

4.8 Fleet Operational Readiness

Key Initiatives

Improved Maintenance of the Existing Fleet - 2010-2011 - Commitment
Fully operationalize the Centre of Expertise for vessel maintenance management by funding and beginning to staff Phase I of the Vessel Maintenance Management Review (VMMR) capital-funded positions.
  • Lead: DG, ITS; DG, Fleet
  • Criteria: Green
  • Results Achieved/Status: CoE capacity built to phase one level and working on VMM priorities with 3 members located in the Maritimes Region and 2 working in Ottawa. Phase 2 will see the CoE fully staffed to 8 possibly in 2012/13 with 5 funded employees.
Put into practice the vessel maintenance management program process, in accordance with the Vessel Maintenance Management Manual, including the review process for the Vessel Maintenance Management Manual and the review and evaluation program for vessel maintenance.
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: Integration of refit framework into Vessel Maintenance Management Manual completed and Manual promulgated.
Implement the Vessel Continuous Condition Survey Program and deliver the vessels condition assessment report on the condition of CCG vessels.
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: Completed.
Finalize the five-year detailed plan for vessel maintenance for all vessels.
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: 5-year rolling plan was produced using Maximo & Maintelligence data.
Publish standard maintenance plans for ACVs and for 47-foot Motor Lifeboats (MLBs) and add them to CCG's Asset Management System.
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: Standard maintenance and job plans have been developed, published and incorporated in the Asset Management System for the CCGS Siyay, CCGS Mamilossa and CCGS Sipu Muin and the 47 foot MLBs.
Implement standardized maintenance plans for ACVs and for 47-foot MLBs in accordance with maintenance plans in the Asset Management System.
  • Lead: ACs
  • Criteria: Green
  • Results Achieved/Status:

    Maintenance plans for the 47-foot MLBs are being used to plan and carry out maintenance routines.

    Maintenance plans for ACV have been incorporated in the Asset Management System (AMS) but DFO network infrastructure and connectivity issues with AMS must be examined and endeavored to be resolved before final implementation of the automated process of maintenance plans can proceed.
Using MAINTelligence, monitor consistency in maintenance practices (based on maintenance plans) for type 1100 class vessels.
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: The monitoring review  was carried out and a report produced to detail the findings. Recommendations are being considered by Marine Engineering Services (HQ).
Develop the standard general notes/services section for the refit specifications, as well as the general template to use when contracting refit activities.
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: Standard notes / general services specifications and a refit specification template have been developed and will be available for use on the intranet.
Human Resources Initiatives - 2010-2011 - Commitment
Develop detailed syllabi for each of the specific certificates modules and begin implementation of the Ships’ Crew Certification Program.
  • Lead: DG, Fleet
  • Criteria: Green
  • Results Achieved/Status: The framework for the Ships' Crew Certification Program has been created and the modules for the high priority Third Class Engineer certificate have been developed. We will begin implementation of the program in fiscal year 2011/2012.
Develop an action plan to address Bona Fide Occupational Requirements for vision for seagoing positions that are linked to national and international regulatory requirements.
  • Lead: DG, Fleet
  • Criteria: Green
  • Results Achieved/Status: A CCG decision has been taken that Fleet will align its vision requirements for seagoing positions with Transport Canada’s regulatory requirements to ensure consistency with international convention. No Action plan necessary.
Develop a comprehensive proposal for consideration by CCG MB for an East Coast Small Craft Training facility.
  • Lead: DG, Fleet
  • Criteria: Green
  • Results Achieved/Status: A proposal on "Options for an East Coast Small Craft Training Facility" was prepared.
Continue to support the development of the Operational Women's Network.
  • Lead: DG, Fleet
  • Criteria: Green
  • Results Achieved/Status: The Operational Women’s Network, as a sub-committee of the Fleet Executive Board, has developed an action plan moving forward. The technical implementation of the OWN website is being piloted.

4.9 Lifecycle Asset Management Services

Key Initiatives

Lifecycle Management System Guidance Manual - 2010-2011 - Commitment
Publish the Lifecycle Management System (LCMS) Concept Manual.
  • Lead: DG, ITS
  • Criteria: Yellow
  • Results Achieved/Status: The LCMS Guidance Manual, Volume 1 (Concepts), has been amended and will be published in July 2011.
Deliver a minimum of 4 LCM training courses for HQ staff.
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: Life Cycle Management System training has been delivered to HQ employees. An initial training session was held in Nov/Dec 2010 which involved ITS Managers and senior staff in a discussion session. Three sessions of the course were delivered to 55 ITS employees in the month of March 2011 that covered both LCMS and Maximo (AMS) concepts and their application.
Continue to deliver LCMS training sessions to regional staff.
  • Lead: ACs
  • Criteria: Green
  • Results Achieved/Status: LCMS training has been delivered to regional staff. (Pacific Region) Life Cycle Management System training has been provided to Regional staff in Integrated Technical Services, Maritime Services, and Fleet. (C&A Region).
Deploy an Asset Breakdown Structure (ABS) code generator for all vessel classes.
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: Completed.
Asset Management System - 2010-2011 - Commitment
Install the inventory management module of Asset Management System onboard selected CCG vessels.
  • In response to: AG
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: The inventory management module of the Asset Management System was installed on the CCGS Henry Larson as part of phase 1 of the pilot project providing a prototype which was trialed on the CCGS Samuel Risley. Analysis of pilot will be done this fall/winter with plans to deploy to other vessels in the new fiscal year.
Deploy MAINTelligence on nine large vessels.
  • In response to: AG
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: The 9 installations were completed on February 25, 2011.
Deliver a minimum of four MAXIMO training sessions to HQ ITS staff.
  • In response to: AG
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: 4 MAXIMO Training sessions have been delivered to HQ employees.
Deliver MAXIMO training sessions to regional ITS staff.
  • In response to: AG
  • Lead: ACs
  • Criteria: Green
  • Results Achieved/Status: MAXIMO training was delivered as planned to regional Integrated Technical Services staff.
Improved Maintenance of Existing Shore-based Infrastructure - 2010-2011 - Commitment
Further develop and implement standardized engineering and maintenance manuals for selected CCG assets:
  • In response to: AG
  • Lead: DG, ITS
  • Criteria: Yellow
  • Results Achieved/Status: This initiative is progressing; see milestones below.
Publish and implement an engineering and maintenance manual for marine and civil infrastructure.
  • In response to:
  • Lead: DG, ITS
  • Criteria: Yellow
  • Results Achieved/Status: The final MCI Engineering and Maintenance manual (which now comprises one volume of the entire Engineering and Maintenance Manual) was completed and will be published in July 2011.
Develop an engineering and maintenance manual for electronics and informatics, including communications and training materials.
  • In response to:
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: A first draft of the E+I Engineering & Maintenance Manual (which comprises one volume of the entire Engineering and Maintenance manual) was completed. A final version will be completed by January 2012 and will be published the end of 2011/12.
Technical Solution Centres (Electronics) - 2010-2011 - Commitment
Publish a national Service Level Agreement for maintenance services.
  • Lead: DG, ITS
  • Criteria: Green
  • Results Achieved/Status: Completed as per project plan.
Start using Technical Solution Centres (TSCs) in the regions.
  • Lead: ACs
  • Criteria: Green
  • Results Achieved/Status: The Regional Technical Solution Centre has been fully operational since April 2010. 100% of all Electronics & Informatics corrective maintenance work orders are now entered in the system. In Pacific Region, Service Level Agreements have been established between user and service provider. (C&A Region and Pacific Region)
Install remote tools and diagnostics for ship networks as part of the initiative.
  • Lead: AC, QC
  • Criteria: Green
  • Results Achieved/Status: The tools and systems have been installed on the ships. Training and deployment of tools to the TSC has been completed.
Complete all functionality for resetting remote MCTS sites.
  • Lead: AC, NL
  • Criteria: Green
  • Results Achieved/Status: Functionality for resetting remote MCTS sites completed.
Human Resources Initiatives (The Engineering Community) - 2010-2011 - Commitment
Implement the Engineering Community Workforce Solution Action Plan.
  • In response to: AG
  • Lead: DG, ITS; DC, VP
  • Criteria: Yellow
  • Results Achieved/Status: The Engineer Professional Development Program Description & Training Manual has been finalized. To be sent to MB for approval.

4.10 Canadian Coast Guard College

Key Initiatives

Canadian Coast Guard College Transformation Initiative - 2010-2011 - Commitment
Continue the implementation of the transformation plan.
  • Lead: ED, CCGC
  • Criteria: Green
  • Results Achieved/Status: CCGC is on track to implement the transformation plan by March 2012. To date, governance frameworks have been developed and implemented. A review of the officer training program is complete. As well, key positions have been classified and staffed in accordance with the transformational agenda.
Increase the annual officer-cadet intake to maximize the College’s training capacity.
  • Lead: ED, CCGC
  • Criteria: Green
  • Results Achieved/Status: Increased officer-cadet intake by 30% from 2009-10 fiscal year to maximize efficiency of each class.

4.11 International Activities

A. General Commitments

2010-2011 - Commitment
Host the Summit of the North Pacific Coast Guard Forum in Vancouver, British Columbia.
  • Lead: AC, Pacific
  • Criteria: Green
  • Results Achieved/Status: CCG Pacific successfully hosted the 2010 North Pacific Coast Guard Forum Summit Meeting on September 13-17, 2010, in Vancouver, British Columbia.
Increase the annual officer-cadet intake to maximize the College’s training capacity.
  • Lead: Commissioner
  • Criteria: Green
  • Results Achieved/Status: The summit was held February 17, 2011. CCG senior management participated.
Increase the annual officer-cadet intake to maximize the College’s training capacity.
  • Lead: AC, QC
  • Criteria: Green
  • Results Achieved/Status: Ongoing support continued.